The information you provide is subject to EU General Data Protection Regulation. In accepting our terms of service, you consent that we may process your personal data for the purposes of arranging vehicle finance and insurance products. The word “Processing” includes obtaining, recording and holding information about you, your partner and your family finances; we obtain that information directly from you, and from third parties who you authorise to provide information. You provide information through our computer or paper application process, in your telephone conversations with us, and by letters and emails you send us. We record this information on paper files and our computer databases. We also record electronically our telephone conversations with you. You may also provide us with copies of documents about your financial affairs which we retain. e.g. wage slips, bank statements, copies of identification, etc. We also collect information from third parties about you, in paper and computer forms. e.g. information from car dealers about the car you are purchasing, information from credit reference agencies.
Primarily, we use your data and data about your family’s circumstances to arrange vehicle finance and insurance products on your behalf. The collection of data is necessary for us to perform our contractual responsibilities to you; i.e. the provision of the services you have requested. If you limit the information you provide to us, or decline to answer certain questions, then we may not be able to help you.
“Processing” your data also includes transferring your data to other companies and agencies associated with us, who are part of the process. Those companies and agencies could be: (1) product providers - as explained above; (2) Credit reference agencies (see below) and lenders who provide background financial information about you; (3) the FCA, the FOS, the police, or any other statutory, governmental or regulatory body – if they request to see our files or you make a complaint; (4) solicitors and debt collection agencies – if we are involved in a dispute with you; (5) third-party suppliers who provide services to us for quality control purposes and administration. e.g. business processing services, SMS text update services, client database systems, or compliance and regulatory advice services; (6) Our account managers who work with the motor dealers (7) motor dealers who are arranging the purchase of your vehicle. You agree that relevant personal information held by ourselves may be disclosed on a confidential basis, and in accordance with regulations, to any such parties. Under the rules of the EU GDPR, we are classed as the “data controller”, and we must fulfil certain legal responsibilities to you. By sharing your data with other organisations there will be multiple “data controllers” involved in the process who must equally fulfil these responsibilities to you.
Use Of Your Personal Information by Credit Reference Agencies and Fraud Prevention Agencies
1) When you apply for finance with Motion Finance 2017 Ltd your details will be passed to our chosen Credit Reference Agency (CRA), Equifax Ltd (contact details below) and the following records may be created or accessed:
a) Our own;
b) Those at Equifax Ltd. When Equifax receives a search request from us they will place a soft quotation footprint that will be visible to you only on your credit file. Other parties including lenders will not see this and it will not affect your credit score / rating or ability to apply for finance from other lenders.
c) We will access from Equifax Ltd both public (including the electoral register) and shared credit and fraud prevention information. This information will be used to check your eligibility against a select group of lenders.
d) We will only provide a list of lenders that you are likely to be accepted by, utilising the data returned by Equifax Ltd and our knowledge of the lenders acceptance criteria.
e) Those at fraud prevention agencies (FPAs).
We will make checks such as assessing this application for credit and verifying identities to prevent and detect crime.
2) Information on applications will be sent to CRAs and will be recorded by them.
3) If you give us false or inaccurate information and we suspect or identify fraud we will record this and may also pass this information to FPAs and other organisations involved in crime and fraud prevention.
4) Your data may also be used for other purposes for which you give your specific permission or, in very limited circumstances, when required by law or where permitted under the terms of the General Data Protection Regulations 2018.
You can find out more by contacting either us using the contact details given at the bottom of this page or Equifax using the following contact details:
Equifax Ltd, Customer Services Centre, PO Box 10036, Leicester, LE3 4FS or call 0800 014 2955 or log on to www.equifax.co.uk
We will not contact you (or pass your details to other companies associated with us) with details of any other similar products, promotions, or for related marketing purposes.
The information you provide may also contain “special personal data.” This is defined as information about your health (or that of your family), any information related to your ethnic origin, criminal offence data, political opinions, religious or philosophical beliefs, sexual orientation, or your membership of a Trade Union. e.g. During our telephone conversations, you may tell us about your state of health.
We will retain your data for the purposes of providing our services, and for future administration. We will also retain your data according to the statutory requirements for regulated products. This will be held for the duration of any credit agreement. If you want details of the statutory retention periods for various products, please contact us and we will obtain the latest legal position on your behalf. If you wish us or any company associated with us to cease processing your personal data or special personal data, please contact The Data Protection Officer at our office address.
Steps will be taken to ensure that the information we hold is accurate, kept up to date and not kept for longer than is necessary. We will correct any information when you tell us that we hold inaccurate data. Measures will also be taken to safeguard against unauthorised or unlawful processing and accidental loss, destruction or damage to the data. Subject to certain exceptions, you are entitled to have access to your personal data held by us, and this will normally be free of charge. You would only be charged a fee to provide further copies of the same information already provided, or if your request is unfounded, excessive or repetitive. (The fee will be based on the administrative cost of providing the information.)
You may be assured that we and any company associated with us will treat all personal data and sensitive personal data as confidential and will not process it other than for legitimate purposes we have described.
The personal information we have collected from you will be shared with fraud prevention agencies who will use it to prevent fraud and money-laundering and to verify your identity. If fraud is detected, you could be refused certain services, finance, or employment. Further details of how your information will be used by us and these fraud prevention agencies, and your data protection rights can be found if you click the link below
1. WHAT INFORMATION DO WE COLLECT?
We may collect, store and use the following kinds of personal information:
A. Information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation.
B. Information relating to any transactions carried out between you and us on or in relation to this website, including information relating to any purchases you make of our goods or services.
C. Information that you provide to us for the purpose of registering with us.
D. Information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters.
E. Information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters.
F. Other information.
A cookie consists of a piece of text sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
We may use both "session" cookies and "persistent" cookies on the website. We will use the session cookies to: keep track of you whilst you navigate the website; and other uses. We will use the persistent cookies to: enable our website to recognise you when you visit and revisit the site.
Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.
Our advertisers/payment services providers may also send you cookies.
Our advertising services providers may send you cookies for the purpose of enabling the service of advertisements based on your previous visits to our website.
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking "Tools", "Internet Options", "Privacy", and selecting "Block all cookies" using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.
3. USING YOUR PERSONAL INFORMATION
We may use your personal information to:
A. Administer the website;
B. Improve your browsing experience by personalising the website;
C. Enable your use of the services available on the website;
D. Send to you goods purchased via the website, and supply to you services purchased via the website;
E. Send statements and invoices to you, and collect payments from you;
F. Send you general (non-marketing) commercial communications;
G. Send you email notifications which you have specifically requested;
H. Send to you our newsletter and other marketing communications relating to our business or the businesses of carefully-selected third parties which we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications)
I. Provide third parties with statistical information about our users – but this information will not be used to identify any individual user;
J. Deal with enquiries and complaints made by or about you relating to the website;
K. Other uses.
Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.
We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.
All our website financial transactions are handled through our payment services provider. We will share information with our payment service provider only to the extent necessary for the purposes of processing payments you make via our website and dealing with complaints and queries relating to such payments.
In addition, we may disclose your personal information:
A. To the extent that we are required to do so by law;
B. In connection with any legal proceedings or prospective legal proceedings;
C. In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
D. To the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling.
E. To any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
5. INTERNATIONAL DATA TRANSFERS
Information which you provide may be transferred to countries which do not have data protection laws equivalent to those in force in the European Economic Area.
In addition, personal information that you submit for publication on the website will be published on the internet and may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
You expressly agree to such transfers of personal information.
6. SECURITY OF YOUR PERSONAL INFORMATION
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on our secure (password- and firewall- protected) servers. All electronic transactions you make to or receive from us will be encrypted using SSL technology.
Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the website).
7. POLICY AMENDMENTS
8. YOUR RIGHTS
You may instruct us to provide you with any personal information we hold about you. Provision of such information may be subject to:
Subject to certain exceptions, you are entitled to have access to your personal data held by us, and this will normally be free of charge. You would only be charged a fee to provide further copies of the same information already provided, or if your request is unfounded, excessive or repetitive. (The fee will be based on the administrative cost of providing the information.)
The supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
We may withhold such personal information to the extent permitted by law.
You may instruct us not to process your personal information for marketing purposes, by sending an email to us at email@example.com. In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.
9. THIRD PARTY WEBSITES
The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.
10. UPDATING INFORMATION
Please let us know if the personal information which we hold about you needs to be corrected or updated.
12. DATA CONTROLLER
The data controller responsible in respect of the information collected on this website can be contacted via firstname.lastname@example.org or by post.
Our data protection registration number is Z1639198
Motion Finance 2017 Limited